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Proposal Coordinator

September 8, 2021
Full-time

Overall Position Mandate: To significantly contribute to the ongoing success of Leading
Edge Geomatics (LEG) by partnering with Account Executives in the development,
preparation, and production of successful project proposals.

Reporting to the CEO, the Coordinator will collaborate with Account Executives to produce
successful proposals including responses to RFPs, short-form, and unsolicited proposals. The Coordinator will work collaboratively to develop business and sell the full portfolio of services to prospects across all market segments. Working closely with all LEG departments, this is a full-time permanent position.

Key Position Objectives
• Lead and support internal development, editing, coordination activities required to produce
proposal and presentation materials
• Build the proposal compliance matrix and track fulfillment of all requirements
• Develop proposal outlines and templates, confirm compliance with solicitations, and use
these templates as a key proposal configuration control medium
• Analyze, review and complete pricing for proposals
• Identify relevant company proposal materials, applicable boilerplate, and intelligence that
might be adapted to the writing assignment
• Conduct regular proposal progress status meetings, and update and monitor proposal
calendars and databases tracking project status
• Integrate, format, and publish draft, review team, and final version of proposal documents
• Maintain real-time back-up, version control, and archive working proposal drafts
• Edit proposal sections for grammar, style, consistency, and correctness
• Create and edit graphics to accompany proposal text
• Partner with Sales and Marketing teams to produce marketing and presentation materials
for customer meetings, seminars, and conferences
• Gather and update supporting company data and customer project information
• Identify and implement process improvements to ensure effective use of resources
• Clearly articulate the strengths and value proposition of LEG
• Demonstrate a thorough understanding of industry knowledge and how remote sensing and
geospatial solutions apply to initiatives and trends in relevant market segments
• Understand the key business drivers within an organization and identify key business
stakeholders
• Understand clients’ budgeting and acquisition processes
• Work closely with department teams, demonstrating an understanding of internal
processes, factors, and challenges
• Aid in the preparation and delivery of presentations as required
• Provide regular updates and reports to the CEO
• Travel as required to meet clients and attend industry events
• Additional duties as required

Education and Experience
Must have successfully completed a program in business administration, marketing, engineering, Remote Sensing or GIS from a recognized post-secondary institution or have several years’ experience in the industry. Equivalent education and experience will be considered. A strong working knowledge of remote sensing applications and products, and experience in proposal coordination, sales or account management an asset. Additional requirements include:
• Ability to adapt to new technology trends and translate them into solutions that address client needs
• Excellent presentation, white boarding, and negotiation skills including good listening,
probing, and qualification abilities
• Knowledge of the sectors’ finances, budgeting, and procurement cycles
• Strong computer skills, proficient in Microsoft Office Suite
• Strong written and verbal communication skills, technical writing abilities
• Excellent customer service, time management, and project organization skills
• Effective problem solving and decision-making skills

Additional Attributes
• Possesses a strong work ethic, is dependable and responsible, with the ability to be prompt
and on time on a consistent basis
• Is a self-starter who demonstrates the willingness to go the extra mile to meet individual or
company objectives
• Committed to ongoing professional development and learning, taking the initiative to attend
training and upgrade personal knowledge and skills
• Is a positive and constructive team player, willingly assisting fellow team members and
sharing knowledge
• Demonstrates a helpful and positive approach to all business dealings with clients and
colleagues and strives for a win-win situation at all times
• Ability to remain calm and under pressure; deals well with stress
• Flexibility and the ability to adapt to change are also required
• Willingly takes on responsibility for tasks assigned, ensuring they are completed thoroughly
and accurately, without having to be reminded
• Actively participates and offers constructive suggestions that contribute to the success of
the company
• Understands how their actions affect business results and is committed and loyal to the
business

To learn more or apply to this position, please email your cover letter and resume in PDF format to hr@legeo.ca . LEG thanks all applicants, however only those selected for further consideration will be contacted.

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